Annual Congress

Bidding Requirements

Interested in hosting the EANM Annual Congress? Discover all the information you need about our bidding requirements.

Bidding Requirements

Today, the EANM counts more than 20,000 members. The EANM Annual Congress welcomes around 7,000 participants from all over Europe and many other countries.

The EANM’s headquarters are located in Vienna. The Congress Manager of the EANM is responsible for organising the Annual Congress. Congress organisation is conducted in-house, with some help from preferred and long-term contracted suppliers for abstract handling, registration/housing/social programme, A/V, graphics, printing, freight forwarding etc. Local PCOs, DMCs or other agencies are not used.

The venues for the EANM Annual Congress are secured through the year 2030.
We will begin accepting bids in the spring of 2026 for hosting the event starting in 2031.

EANM Annual Congress: Venue and City Qualifications

In overall terms, the city that can host the EANM Annual Congress should:

  • Have a track record of large congresses to have taken place in the city
  • Have a state of the art congress centre with full technical equipment and exhibition space preferably on one level
  • Availability on suitable dates (we cannot change to other times of the year than listed)
  • Have easy access by rail, road and air (maximum one hour by commuter train from the airport to downtown)
  • Have sufficient 3-, 4- and 5-star hotels close in max. 15 minutes distance by public transport to the congress centre
  • Have a good (public) transport infrastructure
  • Have the capacity for EANM and participating companies to host social events in attractive off-site venues
  • The city/the government should be willing to offer support to the congress
Bidding Guidelines
  • The request for a proposal will be sent to all members of the EANM. These may contact their Convention Bureaus or the applicable congress centre for assistance with submitting the proposals
  • The EANM has set up a professional secretariat in Vienna to organise the congresses of the association on their own. Therefore, proposals by ‘Professional Congress Organizers’ (PCOs) and ‘Destination Management Companies’ (DMCs) or other agencies will NOT be accepted.
  • To base our decision on objective criteria, we have assembled questions that we ask you to answer in the order given.
  • As the EANM is trying to organise its congresses as ‘Green Meetings’, we are assessing the environmental awareness of the destinations we choose and have incorporated a few questions related to this topic.
Procedure and decision-making
  • The EANM Executive Office will evaluate all proposals and shortlist possible venues
  • According to the EANM Bylaws, the EANM Board decides on future venues

Should you have any questions regarding these specifications, please feel free to send an e-mail.

Thank you in advance for your efforts!